Executive Assistant to the Director of Technology

Job Description

Job Title: Executive Assistant to the Director of Technology
Location: Boca Raton, FL (In Office)
Company: MD Capital
Overview
We are seeking a highly resourceful, organized, and intelligent Executive Assistant to support the Director of Technology at MD Capital. This role requires someone who thrives in a fast-paced environment, can anticipate needs, think several steps ahead, and manage complex tasks with minimal direction. The ideal candidate is proactive, detail-oriented, tech-savvy, and capable of creating structure and organization in a complex and demanding environment
Key Responsibilities
Executive Support & Workflow Management
• Serve as the primary coordinator for the Director of Technology, ensuring smooth day-to-day operations.
• Anticipate needs, gather information in advance, and prepare materials without being asked.
• Manage calendars, schedule meetings, and coordinate communications across multiple departments and stakeholders.
• Prioritize and triage incoming requests to protect the executive’s time and maximize productivity.
• Proactively manage the Director’s inbox and communications—responding where appropriate and ensuring time‑sensitive items receive prompt follow‑up.
• Introduce organization, structure, and process into a fast-moving environment—creating order out of complexity.
• Comfortably use Excel, PowerPoint, task management systems, and collaboration tools.
Project & Operations Coordination
• Track progress across multiple ongoing initiatives, ensuring deadlines are met and follow-ups are completed.
• Assist in organizing cross-departmental communication, including coordination with IT, Finance, Operations, and external vendors.
• Maintain project documentation, statuses, and action items with accuracy and clarity.
Intelligent Problem Solving
• Identify issues proactively and provide thoughtful, well-reasoned solutions.
• Conduct research, summarize findings, and prepare recommendations.
• Understand business priorities and filter information accordingly.
Communication & Presentation
• Draft clear, concise, and professional emails, summaries, and memos.
• Interface with senior leadership, medical practices, internal teams, and external partners on behalf of the Director.
• Ensure consistent messaging, high-quality communication, and diligent follow-through across all channels.
Qualifications
• Exceptional written and verbal communication skills.
• High intelligence, strong reasoning ability, and excellent judgment.
• Ability to manage competing priorities while maintaining precision and follow-through.
• Strong proficiency with Microsoft Office and modern productivity tools.
• Self-driven, accountable, and capable of independently managing tasks.
• Technical or Project Management background is a strong plus.
Ideal Candidate Profile
You are someone who:
• Thinks ahead and solves problems before they appear.
• Learns quickly and adapts to new information and environments.
• Can manage details while keeping sight of the bigger picture.
• Thrives on being the organizational backbone for a senior executive handling a large, complex workload.
• Communicates with clarity, confidence, and professionalism.
Why This Role Matters
You will play a critical role in enabling the Director of Technology to operate at peak efficiency while leading high‑impact initiatives that support 250+ medical practices and a 1,200‑employee organization. This is a unique opportunity to partner closely with senior leadership, influence major strategic initiatives, and grow in responsibility as MD Capital’s technology function rapidly expands.