Executive Assistant / Operations Manager

Job Description

Executive Assistant / Operations Manager Wanted

A growing company is looking for an outstanding Executive Assistant / Operations Manager to work closely with the CEO, serve as the CEO’s right hand, and take ownership of the company’s day-to-day operations.

We are looking for someone who is highly organized, proactive, dependable, and capable of managing multiple responsibilities without needing constant direction.

Responsibilities

* Manage the CEO’s calendar, appointments, and daily schedule
* Answer and manage phone calls, emails, WhatsApp messages, and other communications
* Communicate professionally with clients, vendors, employees, and business partners
* Track tasks, payments, follow-ups, and important deadlines
* Organize documents, invoices, records, and administrative processes
* Help coordinate employees and ensure daily tasks are completed
* Manage and update the company website
* Manage social media accounts, with a strong focus on Instagram
* Upload products, photos, pricing, and content to the website and social media platforms
* Assist with business projects and follow them from start to completion
* Identify problems, follow up on open items, and make sure nothing falls through the cracks

Qualifications

* Fluent in English, Hebrew, and Spanish — spoken and written
* Previous experience as an Executive Assistant, Office Manager, Operations Manager, or similar role
* Experience managing Instagram and other social media platforms
* Experience with Shopify, WordPress, or similar website platforms is a strong advantage
* Proficiency with Microsoft Office, Google Workspace, and digital business tools
* Excellent organizational and time-management skills
* Ability to multitask and perform well in a fast-paced environment
* Strong problem-solving skills and a proactive, “get it done” attitude
* Patient, trustworthy, discreet, responsible, and professional
* Excellent communication and interpersonal skills

Who We’re Looking For

We are looking for someone who takes ownership, thinks ahead, follows through, and solves problems.

The right person will become a key part of the company, work closely with the CEO, and have the opportunity to grow into an increasingly important role as the company expands.

Full-time or part-time, depending on experience and availability.

To apply or receive more information, please send your resume by WhatsApp or contact: