Administrative Assistant – Regional Coordinator

Job Description

Administrative Assistant – Regional Coordinator
Part Time
Miami, FL
Administrative Assistant

Duties Include:

Support business and community operations with ongoing activities and various special projects.
Act as Regional Coordinator for the Southeast Florida region, which includes facilitating new hire orientations.
Prepare weekly, monthly, and quarterly reports.
Event Planning: Coordinate and prepare travel, conference attendance, on and off-site meetings, workshop materials, and resources: coordinate Volunteer activities, recognition events, and culture committee.
Manage and handle escalated resident phone calls and online reputation management.
Create and edit MS Excel spreadsheets, PowerPoint presentations, and Word documents. Manage calendars, schedule meetings, plan travel, and maintain expense and T+E reports.
Prepare training materials and ensure timely delivery, Coordinate training room setup, AV, computers, meals, and travel arrangements for attendees.
Assist the Development and Construction with ad-hoc projects

Requirements:

A High School Diploma (or GED) is required. College degree preferred.
English-Spanish bilingual
Three years of experience supporting individuals is recommended but not required. Additional knowledge of Adobe Acrobat, Workday, and Visio is helpful.
Valid driver’s license; travel required throughout Miami area for property visits.
Excellent customer service and verbal and written communication, as well as a professional demeanor, enthusiasm, and the ability to maintain confidentiality, are essential.
The ability to handle multiple projects and prioritize workflow is also essential.