Preschool Administrative Assistant

Job Description

Preschool Administrative Assistant
Salary: 40,000.00 – 42,000.00 Annual
Full Time
Aventura, FL
Administrative Assistant

Position Overview:

We are seeking a highly organized and friendly Administrative Assistant to support the daily operations of our preschool. This role is the first point of contact for families and plays a key part in creating a welcoming and efficient environment for students, parents, and staff.

Key Responsibilities:

Greet and assist parents, visitors, and students with professionalism and warmth
Support the Director and Assistant Director with administrative tasks and special projects
Schedule and coordinate tours for prospective families; provide general program information
Manage student registration, enrollment, and tuition payments
Maintain and update student databases, class lists, and records
Coordinate onboarding for new families, classroom assignments and communication with teachers
Ensure all student files are complete and compliant with DCF requirements
Track attendance and maintain accurate student records
Communicate effectively with parents via phone, email, and in person
Assist with morning and afternoon carpool procedures
Manage Step Up scholarship accounts for eligible students
Update the school’s profile on the Department of Education website
Create and process purchase orders for supplies and educational materials
Maintain and update the school calendar and internal schedules
Organize and archive alumni academic records
Prepare spreadsheets, reports, and presentations as needed
Design flyers and communications using Canva

Qualifications:

Previous administrative or office experience (school setting preferred)
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Proficiency in Microsoft Office (especially Excel) and Canva
Ability to handle confidential information with discretion
Friendly, professional, and team-oriented attitude