Office Admin

Job Description

Boynton Beach nonprofit seeks an experienced office administrative professional with substantial bookkeeping experience.
The ideal candidate is an expert communicator and multi-tasker, able to thrive in a fast-paced environment with multiple changing priorities, is quick-thinking, detail-oriented, proactive and excellent at planning, scheduling and maintaining various recurring maintenance functions on schedule, as well as managing ad-hoc urgent items. Experience with industry-specific customer relationship management (CRM) / membership management software (Rakefet / Shulcloud) is preferred.
As a primary face of our charitable organization to customers, the ability to maintain a customer-focused, friendly and sensitive demeanor is paramount, always presenting a courteous and helpful demeanor when interacting with a variety of stakeholders ranging from customers and vendors to donors, clients and other key stakeholders, and handling stressful interactions with grace.
This is an in-office position. Work hours typically 9am-4pm. Remote work is not available, as visitor reception and receiving deliveries are key aspects of this role.
Core duties of the role include:
1.) Reception & receiving: Primary in-office receptionist & point of contact
2.) Operation of the Customer Relationship Management (CRM) database system to accurately annotate customer orders, payments, and communications.
3.) Substantial bookkeeping across multiple accounting systems for two organizations.
4.) Receiving & preparing incoming & outgoing correspondence & small mailings.
5.) Managing executive & organizational calendar and appointments.
6.) Coordinating and scheduling with other staff.
7.) Supporting weekly and seasonal events & managing attendee lists and budgets
8.) Miscellaneous: providing administrative support to management in areas ranging from coordinating vendors for facilities maintenance, etc.
Pay based on experience & skill set. The ideal fit for this role will have significant experience in the financial aspects of the role, experience with the noted nonprofit-specific software systems, as well as superlative references for positions with similar scope of responsibilities.
Examples of Duties:
Bookkeeping & preparation of financial reports & spreadsheets to support organizational needs
Receptionist duties: Answering inbound calls, following up on email inquiries
Supply ordering/receiving/stocking
Handling & preparing correspondence, contracts & items for executive signature
Preparing single mailed items & small mailings
Copying & scanning files to storage
Maintaining hard-copy, digital and cloud-based records
Administrative support to executive
Monitoring monthly & annual cycle of compliance activities.
Required Knowledge, Skills & Abilities
Standard modern office automation equipment & software
Microsoft Excel, Microsoft Word & Wordperfect
Adobe Acrobat
Extensive experience with Quickbooks (online)
Knowledgeable about security practices
Experience with membership management software preferred (Rakefet, ChabadOne, Shulcloud)
Desirable:
Managing accounts payable/receivable
Vendor management & payments
Bank deposits
Payroll
Compensation:
For the ideal, experienced senior administrative professional, pay is in the range of $30/hour.
To apply:
Availability to start immediately is ideal. Target hire date is May 18th, or ASAP.
Please email résumés and/or questions to boyntonbeachjobs@gmail.com (despite the labelling, this is a direct solicitation, not a recruiter).
We request no visits without an appointment for an interview.