Database Associate

Job Description

Database Associate
WIZO · Bay Harbor Islands, FL

About the role
Database Administration

Administer data in Raiser’s Edge donor database ensuring accuracy.
Create and update constituent records.
Record donations and pledges utilizing appropriate coding.
Maximize the functionality of the donor database by identifying and implementing best practices to most effectively manage donor data.
Produce weekly gift and pledge reports for Board and Staff.
Create queries, exports, customized reports, and lists for development, marketing, and audit purposes including invitation lists, prospecting lists, giving histories, etc.
Generate donor acknowledgement letters, gift receipts for cash and in-kind contributions within the required timeframe.
Send and follow up on donor tax receipts, thank-you letters, and pledge letters on an ongoing basis.

Event & Program Support

Assist with planning and execution of fundraising events with focus on donor giving including the mechanisms for tickets and sponsorships, raffles, auctions, and additional fundraising activities.
Secure new payment platforms for donor giving at events.
Create event registration and payment forms in coordination with Events Admin Associate and the Associate Director.
Assist with RSVP lists and event communication mechanisms.
Support WIZO’s Bat Mitzvah Program.

Operations & Compliance

Assist with general office operations: phone calls, and mailings.
Assist with audit procedures related to check and balance for donor giving including the collection of records and ad-hoc reports.

Qualifications:

Bachelor’s Degree and at least 3-5 years of professional experience, with two years of CRM, data management or bookeeping preferred.
Proficiency in Raiser’s Edge or similar CRM platforms, QuickBooks Online, and Microsoft Teams.
Highly organized with meticulous attention to detail.
Strong organizational, multitasking, and communication skills.
A great teammate who enjoys working with a diverse group of people.
A problem solver who is comfortable with an evolving and fast-paced environment.
Commitment and passion for WIZO’s mission.

Other

This is a full-time position. Hybrid options may be available.
Some nights and weekends will be required with advance notice.