Associate Executive Director & Impact Officer

Job Description

Associate Executive Director & Impact Officer
Salary: 70,000.00 – 90,000.00 Annual
Full Time
Miami Beach, FL
Assistant
Executive Director

Key Responsibilities

Leadership & Staff Support

Provide operational leadership and support across all museum departments.
Serve as a primary point of contact and resource for staff, helping address challenges, prioritize projects, and facilitate solutions.
Foster a collaborative, and a safe workplace culture where staff feel supported, valued, and empowered.
Conduct regular team and individual check-ins to align priorities, track progress, and support both short-term execution and long-term planning.
Act as a strategic thought partner to the CEO on organizational operations, staffing, and institutional initiatives.

Operational Strategy & Execution

Develop and implement internal systems and processes that improve communication, workflow, scheduling, and organizational effectiveness.
Track institutional priorities, deadlines, and action items to ensure projects remain on schedule and aligned with strategic goals.
Collaborate with staff to streamline operations, reduce bottlenecks, and improve efficiency across departments.
Assist in the execution of critical projects and operational needs, particularly in areas that are understaffed or underserved.
Anticipate organizational challenges and proactively implement practical solutions before issues escalate.

Internal Communication & Organizational Systems

Lead staff meetings with clear agendas, actionable next steps, and accountability measures.
Create communication structures that ensure information is timely, accessible, transparent, and actionable across the organization.
Serve as a connector between departments to strengthen collaboration, alignment, and shared institutional understanding.
Support the adoption and implementation of technology tools and software solutions that enhance productivity and organizational capacity.

Qualifications & Skills

Minimum of five years of experience in operations, administration, project management, nonprofit leadership, or a related management role.
Demonstrated experience coordinating cross-functional teams and managing multiple priorities simultaneously.
Experience within nonprofit organizations preferred; museum experience is welcome but not required.
Strong organizational, strategic thinking, and problem-solving skills with exceptional attention to detail and execution.
Excellent written, verbal, and interpersonal communication abilities.
Collaborative and supportive leadership style that values transparency, teamwork, and accountability.
Adaptable, growth-oriented mindset with enthusiasm for learning new systems, technologies, and operational approaches.
High level of comfort with technology and the ability to learn and implement new software platforms and digital tools.