Accounts Receivable (AR) Coordinator

Job Description

Accounts Receivable (AR) Coordinator
Full Time
Miami, FL
Accounts Receivable

Position Summary:

The Accounts Receivable (A/R) Coordinator plays a key role within the Finance & Accounting team by ensuring accurate and timely management of all accounts receivable activities. This position is responsible for overseeing collections, invoicing, payment application, and maintaining precise financial records to support healthy cash flow and compliance with company policies.

As part of the centralized accounting team, this position supports AR for FOH INC and FOH Europe.

Additional Information:

This is a permanent full-time non-exempt hourly position
Major Duties Include:

Accounts Receivable Management

Manage a high level of daily A/R invoice exceptions across all FOH® entities.
Process and apply credit memos, adjustments, and rebates accurately.
Research and resolve short payments, overpayments, refunds, and deductions.
Ensure integrity and accuracy of the A/R ledger at all times.
Assists with sales tax audits, corrections and adjustments as needed.
Submits AR write-off recommendations as part of month-end process.
Manages, applies and reconciles customers’ advance deposits weekly.
Supports collections when needed.
Updates the departmental standards as needed.
Maintain the accuracy of all accounting data fields in customer accounts in ERP system.

Invoicing & Payment Processing

Coordinate final invoicing activities on the last business day of each month, including credit memos and A/R down payments.
Produce invoices for all FOH® entities.
Post invoices to business partners’ portals promptly and accurately.
Generate and deliver monthly A/R statements via SAP, ensuring successful distribution.
Post incoming payments (bank deposits, ACH, wires, credit card batches) within the ERP system promptly for
all FOH® entities.

Compliance & Tax Oversight

Responsible for maintenance of Avalara Exemption Certificate process
Compare sales tax liability posted to the general ledger with Avalara reports and make corrections as needed.

Communication & Support

Respond to business partner inquiries submitted through the A/R inbox.
Partner with key team members across entities to maintain strong business relationships.
Administrative, Leadership, and Other Duties

Produce weekly dunning letters and ensure timely delivery of monthly statements.
Record personal daily punches and approve accurate bi-weekly time and attendance records.
Actively participate in one-on-one and group meetings, as well as FOH® Junior Leadership Team initiatives.
Assist with additional duties and projects as assigned.
Promote FOH® culture in all interactions

Education, Experience, and Computer Skills:

Minimum 3+ years’ experience in accounting, accounts receivables or related experience
College degree in Accounting, Finance or related
Proficient inMicrosoft Applications, Excel
Proficient with ERP systems, SAP Business One Accounting system
Proficient with Business Partner portals and Avalara system

Skills Needed for Success:

Strong customer service and interpersonal skills
Critical accuracy in all financial transactions and projects
Ability to handle confidential information
Follows direction and works under pressure to meet deadlines
Stress and time management skills
Analytical, creative, practical problem-solving skills
Work collaboratively and as part of a diverse team
Communicate with excellence and clarity both verbally and in writing
Project management skills and strong attention to detail
Tech-savviness
Strategic thinking, planning and execution
Ability to re-arrange tasks as priorities change

Desired Characteristics and Qualifications:

High emotional intelligence
Flexible to work outside normal work hours
Organized, action and detail oriented
Demonstrates sound work ethics
Possess cultural awareness and sensitivity
Highly enthusiastic, positive-minded and composure in challenging situations
Thrives in a goal-driven environment
Nimbleness to respond to everchanging priorities in a high growth environment
Ability to re-arrange tasks as priorities change